GENERAL

Where is the 2016 Ocean Sciences Meeting being held?
The Ocean Sciences Meeting will be held at the Ernest N. Morial Convention Center located at 900 Convention Center Blvd., New Orleans, LA 70130.

What are the dates for the 2016 Ocean Sciences Meeting?
The meeting dates are 21-26 February.

What is the expected meeting attendance?
Nearly 4000 attendees are expected!

Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU, ASLO, and TOS members. Visit the Society Membership page to join or renew your membership for AGU, ASLO, and/or TOS.

Will childcare be provided?
Yes, childcare will be provided during the week of the meeting. Registration details will be posted in January 2016.

Can I take photographs, video, or record oral and poster sessions at the Ocean Sciences Meeting?
Attendees may be photographed for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

Can I smoke inside of the convention center?
No. The center is a smoke-free environment; the organizers also discourage the use of e-cigarettes for the convenience of all attendees.

SCIENTIFIC PROGRAM

SESSION PROPOSALS

How do I submit a session proposal or tutorial?
The submission deadline for both presentation types has now passed.

What is the review process for session proposals and tutorials?
The final list of approved sessions and tutorials has been reviewed and approved by the Program Committee. Abstract submissions opened 20 July 2015 and closed 23 September 2015.

How many authors can I invite if my session is approved?
Starting in 2016, the Ocean Sciences Meeting scientific program will include invited poster presentations; invited status may not be assigned to oral presentations. Session Chairs can read more about the invited poster authors instructions.

ABSTRACT SUBMISSION

How do I submit an abstract?
The abstract submission tool closed September 2015. No late abstract submissions can be accepted.

Do I need to be a member in order to submit an abstract?
No, submitters do not need to be AGU, ASLO, and TOS members in order to submit an abstract, but were encouraged to be one. Visit the Society Membership page to join or renew your membership for AGU, ASLO, and/or TOS.

Am I automatically registered for the Ocean Sciences by submitting an abstract?
No. All attendees must register and pay to attend the meeting; this includes invited authors. The registration tool is now open.

When will I receive confirmation of my letter of notification regarding my abstract submission?
Yes, acceptance letters were distributed via email in November. Contact abstract@agu.org if you did not receive an email.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed and no refunds will be issued.

KNOW BEFORE YOU GO

What size is my poster board?
The size of posters should be not more than 45″ x 45″ (3.75 feet by 3.75 feet) to allow two (2) presenters to utilize one side of the posterboard. Size requirements must be strictly adhered to so posters fit within the space as assigned. If your poster exceeds these specifications, it may be subject to removal.

Can I make changes to my abstract (co-authors, titles, etc.)?
Changes to an abstract text or title can no longer be accommodated as the abstract submission deadline has passed. Co-authors can still be added or edited if you log-in to the abstract submission site.

How do I withdraw my abstract? How do I access letters of invitation? How do I access receipts? How do I modify co-authors?
You may withdraw your abstract, access your personalized letter of invitations and receipts, and modify your co-authors and presenting author through the Participant’s Corner.
To withdraw your abstract, please choose the ‘Decline‘ button, then click ‘Save‘. If you decline, your abstract will be withdrawn from the scientific program.

Please allow a few days for any changes to be reflected in the online program.

Where is the online scientific program located?

Please find the online program here!

How do I change the presenting author on my oral presentation?

In addition to modifying your authors in the Participant’s Corner, please inform the session convener and provide the session number, abstract ID and the replacement full name and affiliation. The new presenter can upload their presentation in the Speaker Ready Room by providing the abstract ID and original presenter’s name as long as they are a listed co-author on the paper.

Please note that if you have not already “accepted” your presentation, you will not be able to access the coauthor tool. Please “accept” your presentation and then modify your coauthors (the coauthor tool will become immediately available once you accept).

I am chairing a session. What are my responsibilities?
Session chairs are responsible for promoting and scheduling their sessions; learn more.

Where do I set up my poster presentation?

The last four digits of your final ID number are your poster board number. For example, if your final ID number is ABC12D-1234 then you will be putting your poster on board number 1234.

When should I put up my poster presentation? How long should it stay up?

It is suggested that all posters be on display by Monday morning 8:00AM and remain on display for the full week in order to allow full visibility by attendees.

How do I upload my ePoster?

Please access the Participant’s Corner any time until 6:00 PM, Friday, 26 February. The upload tool will appear at the bottom of the page after you have accepted your presentation.

TECHNOLOGY

Will you offer a mobile app for this meeting?
Yes, the 2016 mobile app is available for both iPhone and Android devices.

TOWN HALLS AND EVENTS

How can I submit a town hall proposal?
The deadline has passed to request a Town Hall. No new requests can be accommodated.

HOTEL AND TRAVEL

How do I request a letter of invitation for my visa application?
If you submit an abstract to the Ocean Sciences Meeting, you will receive a letter of invitation via the abstract submission tool. You can also access your letter of invitation through the Participant’s Corner.

When can I reserve my hotel room?
The housing module is now open via the Housing page on this website.

Will AGU charge my credit card to guarantee my reservation?
Your credit card will not be charged. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to the Ocean Sciences Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one night room and tax penalty from your hotel.

What is the closest airport?
Louis Armstrong International Airport is the closest airport to downtown New Orleans, the central location for both the convention center and the Ocean Sciences Meeting hotels.

What is the weather like in New Orleans during the Ocean Sciences Meeting?
The average temperature reaches a high of 18°C (that’s about 64°F) during the day and in the evenings drops down to around 10°C (about 50°F). Attendees can expect rain on an average of 12 days of the month. While it is fairly warm during the day, the cooler temperatures in the evening and the strong chance of showers mean that attendees should bring a light jacket.

Will discounts be offered for air travel to New Orleans?
Details about travel discounts will be posted in Fall 2015.

REGISTRATION

How do I register for the Ocean Sciences Meeting?
Registration is now open via the registration page on this website.

What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, General Sessions, exhibits, town hall meetings, daily refreshments, and non-ticketed social events.

How do I purchase tickets to special events?
Tickets can be purchased via the Registration module, which is now open.

May I bring a guest?
Registered attendees may purchase Guest Passes.  A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions, however, they may go to the Exhibit Hall and the Icebreaker. Guests are required to purchase tickets to social events at the advertised guest rates.

Is there a registration process for childcare?

Child care services are available during the week of the meeting.  Organizers have teamed up with ACCENT to bring Camp OSM. Register by 12 February to ensure that your little one has fun during the meeting!

Please email any questions not addressed in the FAQs.