Abstract Content | Authors | Fees | Presentation Types | Invited Authors | Final Program

The online scientific program is now available

Presenter Guidelines


Moderator Guidelines

Moderator Guidelines

Submission Guidelines

  • Read the guidelines below to ensure that you have not missed important information that may hinder your submission.
  • Search and view accepted sessions and abstracts submitted by your colleagues.

Abstract Content

  • The abstract title is limited to 300 characters and the abstract text is limited to 2000 characters; the 2000 character limit includes spacing and punctuation.
  • Abstracts must focus on scientific results or their application. The Program Committee may decline to consider abstracts with another focus.
  • Following the abstract deadline, submitted abstracts may be moved to another appropriate session depending on the number of abstracts submitted.  Final decisions regarding placement of individual abstracts and sessions rests with the Session Chairs and Program Committee.
  • LaTeX is supported. Special characters are also available in the abstract management system.


  • First/Presenting Author Policy: if a first/presenting author would like to submit/present more than one abstract, the author can submit in accordance with the following rule. Note that all invited authors will receive a poster presentation for that abstract.
    • One (1) contributed and one (1) invited poster abstract to ANY topic area
    • One (1) contributed to any topic area plus (1) additional contributed to one of these topic areas:
      • Education and Outreach (ED)
      • Ocean Observing and Data Management (OD)
      • Policy (P)
  • The person submitting the abstract will automatically be listed as the First and Presenting Author.  The first author cannot be modified.
  • A first author may elect to designate a co-author to present the abstract at the meeting, provided that the presenting author maintains the first/presenting author policy (presenting a maximum of 2 abstracts)
  • An author may not present two papers in any single session.
  • Membership in AGU, TOS, or ASLO is not required in order to submit an abstract.
  • Co-Authors will not be added during the abstract submission process. If the abstract is accepted, co-authors may be added between 30 September and 31 December 2015. Further instructions on how to add co-authors will be provided in the acceptance notification distributed in November 2015. There is no limit on the number of co-authors.
  • The abstract submitter is responsible for ensuring that all co-authors have agreed to be listed on the abstract.


  • A flat fee of $70 (USD) will be charged for each regular submission.
  • A flat fee of $40 (USD) will be charged for each student submission.
  • The only method of payment accepted for abstract fees is by credit card (Visa, MasterCard or American Express). Note: The abstract submission system currently cannot process payments from the following countries: Lebanon and Singapore. If you are submitting an abstract from these countries, please contact the Scientific Program Team for further payment instructions no later than Wednesday, 16 September 2015.
  • There is no fee for persons residing in Qualifying Low and Lower Middle Income Countries.
  • The abstract submission fee is a non-refundable processing fee, and not based on approval of your abstract submission or attendance.
  • The abstract submission fee does not register you for the meeting. Separate registration fees apply. All presenters must register in order to attend the Ocean Sciences Meeting. Registration will be open in mid-August 2015.
  • Do not withdraw a paid abstract submission if edits are needed or to begin a new submission. Submissions may be edited at any time after submission and prior to the abstract submission deadline. Refunds will not be issued for abstracts that are withdrawn and resubmitted.

Oral and Poster Presentations

  • Poster presentations may be requested. These requests will be honored by the Chairs and Program Committee. All invited presentations will be poster only. Poster presenters will also have the opportunity to upload their ePoster on the Ocean Sciences Meeting ePoster site prior to the meeting; details about how to upload will be distributed to poster presenters in November 2015.
  • Oral presentations may be requested, but are not guaranteed. Oral sessions are allocated by the Program Committee based on the total number of submissions received to a session, and oral presentations are assigned by the session chairs.
  • Submission of an abstract carries with it the obligation to give a presentation in the designated manner assigned. It also grants the society organizers permission to publish the abstract.
  • Once assigned by the Program Committee and scheduled by the session chair, the date and time of the presentation will not be changed; presenters are advised not to arrange travel until acceptance notification are issued in mid-November with assigned session dates and times. Please note that presentations may be scheduled on Monday, 22 February through Friday, 26 February 2016.

Invited Poster Authors

  • Invited poster authors will receive an invitation from the session chair sent from the submission site. The invitation will include a link to submit directly to the session; invited poster authors must submit the abstract via the link included in the invitation. If the abstract is not submitted through the formal invitation, the abstract will not have an invited status listing.
  • Accepting the invitation to present and submitting an invited abstract acknowledges that you will receive a poster presentation for that abstract.
  • Authors may not accept invitations to submit an abstract to more than one (1) session.
  • Session chairs will not be allowed to select themselves to present an invited poster in a session they are chairing. However, chairs may submit a contributed abstract to a session they are chairing.
  • Invited poster authors do not receive waived or discounted abstract fees, registration fees, or travel reimbursement.

Final Program

Abstract acceptance notices were sent on 23 November and the final online scientific program is currently available.

Please view Frequently Asked Questions for additional assistance.

If you wish to cite an abstract presented at this meeting, please see below for how to reference an abstract.

Cite as: Author(s) (2016), Title, Abstract (Final paper number, ex: AH14B-1234) presented at 2016 Ocean Sciences Meeting, AGU/ASLO/TOS, New Orleans, LA, 21-27 Feb.

Return to Top