After Abstract Deadline

Session Scheduling

The chair(s) will have from Tuesday, 26 September through Tuesday, 3 October 2017 to organize the abstracts submitted to their sessions by assigning the presentation order and duration, if an oral session is allotted. Chairs must also designate two (2) session moderators and one (1) Student Paper Evaluation liaison for each allocated session during this time.

At least one of the chairs must be available during the scheduling period; during this time, the chairs will be notified of the number of oral and/or poster sessions they will receive, based on the total number of accepted abstracts submitted. Due to content overlap and number of abstracts submitted, the Program Committee may also require some sessions to be merged at this time. If you have any questions regarding your allocated sessions, please contact the appropriate Program Committee representative.

Session scheduling must be completed in the online abstract system by 3 October, prior to the Program Committee scheduling meeting. Session chairs will no longer have access to their sessions once the Program Committee scheduling meeting begins. During the scheduling meeting, the Program Committee will assign days, times, and meeting rooms for each approved session.

Session Formats

There are two main session formats held during the Ocean Sciences Meeting–oral and poster. The Program Committee representative is responsible for the allocation of oral and poster sessions within their respective topic areas. Information whether a session has been assigned an oral or poster session or a combination of oral and poster will be available to session chairs in the scheduling system in late-September and notified via email when this system opens, after the abstract submission deadline.

  • Poster Sessions: Each poster session will be displayed for full meeting, but will only be considered active for the day of the poster session, for a total of 2 hours. Posters presenters are encouraged to submit an online ePoster (electronic version) in addition to presenting at the meeting.
  • Oral Sessions: Oral sessions will receive a 2-hour time slot. The standard oral session format for the Ocean Sciences Meeting is eight 15 minute presentations. To encourage more oral presentations at the meeting, chairs may schedule their oral sessions with durations other than 15 minutes. For example, chairs may elect to schedule twelve 10 minute presentations. The program committee recommends that presentations do not fall below 8 minutes and do not exceed 20 minutes.

Final Program

In early November 2017, abstract acceptance notices will be distributed electronically and the final program will be available online.

After the program has been published in early November, please note that authors will be required to accept or decline their presentation. If the author declines, the abstract will be withdrawn from your session. Please note, if you are chairing multiple sessions and also submitted abstracts to the scientific program the Program Committee CANNOT guarantee that you will be free of scheduling conflicts at the meeting due to the size of the program. Please ensure the co-chairs of the session are available to step in to moderate a session if the need arises.

Replacing an empty oral presentation: If the withdrawal is from an oral session, the session chairs can request that a poster presentation from the accompanying poster session be moved to replace the withdrawn oral presentation. This can only be done to and from accompanying sessions and only with the authors’ explicit consent. Please send an email to abstracts@agu.org with the details of the withdrawn abstract, the details of the abstract that will be moved into the oral presentation slot, and the email or message where the author gave consent to being moved.

Note: New abstracts CANNOT be added to fill empty slots in either oral or poster session. Also, after the program has been finalized, poster presentations CANNOT be moved to different poster sessions due to the logistical layout of the poster hall.