Submission Deadline: 6 September 2017, 11:59 P.M. EDT

Town Hall Guidelines

All Town Hall proposals must be submitted via the abstract submission system.

Town Halls offer an opportunity for government agencies, academic programs, special projects, and other focused interest groups to gather input from the broader marine sciences community. They are open to all meeting participants. The Ocean Sciences Meeting Program Committee will review and assess the proposals and finalize the schedule for all approved Town Halls. Town Halls proposals should be submitted by the 6 September deadline. Late requests for town halls will be accommodated on a space available basis.

Notification letters will be distributed via email in early November.

Town Hall Requirements

The description should be not more than 200 words, including target audience and goals. Town Hall proposals must include a primary contact for the meeting, including name and affiliation, and a list of proposed speaker names, if applicable. Please add as much information as possible at this time. If your town hall is accepted, you will have an opportunity to update your list of speakers.

All Town Hall participants and organizers must register to attend the Ocean Sciences Meeting in order to attend the Town Hall; the online registration site will open in September.

Groups may request meeting space for town halls, workshops, or other auxiliary functions to be held in conjunction with the 2016 Ocean Sciences Meeting. These functions must take place during lunch or in the evenings. Meeting space will not be scheduled during the scientific program. Meeting space will be complimentary based on availability. The group requesting the meeting space is responsible for all costs associated with the function, including audiovisual, catering and any other logistical requirements.

Auxiliary Functions and Workshops

All requests for Auxiliary Functions and Workshops must also be submitted via the abstract submission system. Groups must submit meeting space requests by the 6 September deadline. Late requests for auxiliary functions and workshops will be accommodated on a space available basis. Auxiliary functions and workshops assignments will be confirmed in late November 2017.