The Online Scientific Program is now available to search the accepted sessions and presentations for the 2016 Ocean Sciences Meeting. Letters of notification on the abstract status with instructions on how to accept or decline invitations to present were sent in November 2015 to the presenting author listed on the abstract.
Monday – Friday
8:00 A.M–10:00 A.M.
10:30 A.M–12:30 P.M.
2:00 P.M.–4:00 P.M.
Oral Session Presenter Guidelines
|Please use the checklist below to ensure that you have not missed any important steps in preparing for your presentation at the 2016 Ocean Sciences Meeting.
Prepare Your Presentation
Upload Your Presentation
Please check the online scientific program for any updates to the program closer to the meeting dates. The deadline to upload your presentation prior to the meeting is Friday February 19th 2016 at 5PM Eastern Time.
The Oral Presentation Upload site is available at the following URL: www.projectionnet.com/osm/index.html
Please login with your email address and the initial password: OSM2016
The deadline to upload your presentation prior to the meeting is February 19th 2016 at 5:00PM EST. After that time all updates must be made onsite in the Speaker Ready Room in New Orleans.
Questions regarding the upload site? Please contact email@example.com.
Electronic files must be submitted online or in the Speaker Ready Room using one of the formats listed below:
View the style guide for tips on how to make your presentation clear, concise, and appealing to your audience.
Questions about the style guide? Contact the technical support team. Please reference:
Each session room is equipped with a Presentation Windows PC and a Mac. A switcher is provided to allow display of either machine to the audience. A local monitor is provided and will mirror what the audience sees. Note: Presenter View is not supported.
Speaker Ready Room
All speakers are required to check into the on-site Speaker Ready Room at least 24 hours before their presentation. It is recommended that you check-in at the Speaker Ready Room in the building where your presentation is scheduled. Please check the online scientific program for any updates to the program. Presentations should be reviewed in the Speaker Ready Room to be certain the fonts are displayed correctly.
Important Reminder: We recommend you bring at least two copies of your presentation file (on CD-ROM, DVD, or USB storage device) to the meeting in case there is an issue with your presentation.
Speaker Ready Room: Room 224
Checking in at the Speaker Ready Room on-site is the most important step you will take to ensure your presentation is a success. Those presenting on Monday, 22 February must check in Sunday, 21 February between 12:00 P.M. and 7:00 P.M. We strongly suggest that presenters scheduled for Monday, 22 February use the pre-submission option that will be available early January. If your presentation is scheduled for Monday, and you do not arrive in New Orleans until late Sunday or Monday, please check-in to the Speaker Ready Room as soon as possible before the start of your session.
When reviewing your presentation in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation at this time. When you are finished reviewing your presentation and verifying it is ready, the audiovisual staff will queue your presentation.
The file will then be transferred to the computer network at the Ocean Sciences Meeting. When the presentation is to be given, the file will be loaded on the computer in the oral session room. Once the presentation has started, the speaker will control the program using a computer mouse. At the end of the meeting, all files will be destroyed.
In order to support presenters who want to review and modify their presentations while at the Ocean Sciences Meeting, there will be support for file transfers. If you plan to do this, bring a backup of the presentation to the Speaker Ready Room on alternate media, including CD-ROM, DVD, or USB storage device, in case there is a problem transferring the file from the laptop. The audiovisual personnel will attempt to transfer the file from a laptop to the network. This procedure may include connecting a flash drive or external hard disk to the laptop, or configuring a network card. If you have a network card, bring it with you. Plan extra time in order to be certain the files can be transferred. Please make sure you have all power, video, and networking adapters.
Important Reminder: Personal laptops CANNOT be used in meeting rooms while giving your oral presentation. You must upload your visuals from the Speaker Ready Room. Speaker Ready Room personnel are not responsible for your devices (i.e., memory cards, disks, laptops, etc.)
If you have special needs (i.e., ramp access to the riser or a modified lectern height), please contact AGU staff as soon as possible.
If you have questions, contact the AGU Meetings Department at firstname.lastname@example.org.