The Online Scientific Program is now available to search the accepted sessions and presentations for the 2016 Ocean Sciences Meeting. Letters of notification on the abstract status with instructions on how to accept or decline invitations to present were sent in November 2015 to the presenting author listed on the abstract.

Program Hours

Oral Sessions
Monday – Friday
8:00 A.M–10:00 A.M.
10:30 A.M–12:30 P.M.
2:00 P.M.–4:00 P.M.

Oral Session Presenter Guidelines

Please use the checklist below to ensure that you have not missed any important steps in preparing for your presentation at the 2016 Ocean Sciences Meeting.

  1. Prepare Your Presentation.
  2. Determine Your Audio/Visual and Equipment Needs.
  3. Upload your presentation online (using OSM2016 as your initial password) by 19 February or at the Speaker Ready Room on-site. 
  4. ON-SITE: You MUST Check in at the Speaker Ready Room at Least 24 Hours before your Session.
  5. Give Your Presentation.

Prepare Your Presentation

  • Acceptable formats for Presentations:
    • MS Windows: Microsoft PowerPoint, Acrobat PDF.
    • Mac: Microsoft PowerPoint, Acrobat PDF, Apple Keynote.
  • For information on creating PowerPoint presentations, please see the PowerPoint Tips & Style Guide at http://www.projectionnet.com/styleguide/index.html.
  • Graphics must be well designed, simple, and legible to everyone in the audience.
  • Use as few graphics as possible for the time allotted. As a general rule, use one graphic for each 1 or 2 minutes of presentation time.
  • Presentations are most readable on a dark background (blue, for example) and bright lettering (yellow or white). It is helpful to step 8-10 feet back from your computer screen and make sure your slides are legible. Avoid using small fonts that will be illegible from the back of the room, and break up a complex slide into a series of slides.
  • Devote each graphic to a single fact, idea, or finding. Illustrate major points or trends, not detailed data.
  • Avoid long or complicated formulas or equations. Each graphic should remain on the screen for at least 20 seconds.
  • Use the minimum number of words possible in titles, subtitles, and captions. Standard abbreviations are acceptable.
  • Use bold characters instead of fancy fonts.
  • Table preparation: Use not more than three or four vertical columns or more than six or eight horizontal rows. Information is hard to read with more columns or rows. Avoid vertical or horizontal rules as they distract the eye and clutter the graphic. Whenever possible, present data using bar charts or graphs instead of tables.
  • Graph preparation: Avoid more than two curves on one diagram; a maximum of three or four curves may be shown, but only if well separated. Label each curve; Avoid symbols and legends. Avoid data points unless scatter is important.
  • Colored graphs are very effective. Color adds attractiveness, interest, and clarity to slide and viewgraph illustrations and should be used whenever possible. Contrasting color schemes are easier to see.
  • Examine every graphic and view each under adverse light conditions before presenting at a meeting. It is not often possible to provide excellent lighting at meetings.
  • An introductory and a concluding graphic can greatly improve the focus of your talk.

Upload Your Presentation

Please check the online scientific program for any updates to the program closer to the meeting dates. The deadline to upload your presentation prior to the meeting is Friday February 19th 2016 at 5PM Eastern Time.

The Oral Presentation Upload site is available at the following URL: www.projectionnet.com/osm/index.html 

Please login with your email address and the initial password: OSM2016

The deadline to upload your presentation prior to the meeting is February 19th 2016 at 5:00PM EST. After that time all updates must be made onsite in the Speaker Ready Room in New Orleans.

Questions regarding the upload site? Please contact osm@projection.com.

Electronic files must be submitted online or in the Speaker Ready Room using one of the formats listed below:

  • PowerPoint 2013 or earlier version
  • Operating System: Media should be PC-formatted or Mac OS X
  • Web Browser: Internet Explorer 9, Firefox 5, Safari
  • Plug-Ins: QuickTime 7, Adobe Acrobat
  • Video Playback: Windows Media Player, QuickTime
  • PDF Reader: Adobe Acrobat
  • Unix Users: Bring HTML Files or Adobe Acrobat
  • PowerPoint 2013 or earlier version
  • Keynote

View the style guide for tips on how to make your presentation clear, concise, and appealing to your audience.

Questions about the style guide? Contact the technical support team. Please reference:

  • The Operating System and Presentation software version numbers listed on your computer
  • Details regarding your video/graphic file types
  • Your Ocean Sciences Meeting paper number

Audiovisual Equipment 

Each session room is equipped with a Presentation Windows PC and a Mac. A switcher is provided to allow display of either machine to the audience. A local monitor is provided and will mirror what the audience sees. Note: Presenter View is not supported.

PC Configuration

  • Processor: a minimum Core i7 2.93 GHz
  • 4 GB RAM
  • 1920 x 1080 at 24 bit color depth  (1080P 16:9 HD Resolution)
  • Microsoft Windows 7 Professional 32 bit (fully updated)
  • Microsoft Office 2010 Professional 32 bit (fully updated)
  • Windows Media Player (Version 12)
  • QuickTime Player(Latest Version)
  • Flash Player (Latest Version)
  • Adobe Acrobat Reader (Latest Version)

Mac Configuration

  • Processor: a minimum Core i5 2.3 GHz
  • 8 GB RAM
  • 1920 x 1080 at 24 bit color depth  (1080P 16:9 HD Resolution)
  • Mac OS 10.10.5 or later (Yosemite)
  • Microsoft Office 2011 for Mac (fully updated)
  • Apple Keynote 6.6 or later (fully updated)
  • QuickTime Player (Latest Version)
  • Flash Player (Latest Version)
  • Adobe Acrobat Reader (Latest Version)

Speaker Ready Room

All speakers are required to check into the on-site Speaker Ready Room at least 24 hours before their presentation. It is recommended that you check-in at the Speaker Ready Room in the building where your presentation is scheduled. Please check the online scientific program for any updates to the program. Presentations should be reviewed in the Speaker Ready Room to be certain the fonts are displayed correctly.

Important Reminder: We recommend you bring at least two copies of your presentation file (on CD-ROM, DVD, or USB storage device) to the meeting in case there is an issue with your presentation.

Speaker Ready Room: Room 224

Sunday, 21 February    1530h-1900h
Monday, 22 February    0700h-1900h
Tuesday, 23 February    0700h-1900h
Wednesday, 24 February    0700h-1800h
Thursday, 25 February    0700h-1800h
Friday, 26 February    0700h-1600h

Checking in at the Speaker Ready Room on-site is the most important step you will take to ensure your presentation is a success. Those presenting on Monday, 22 February must check in Sunday, 21 February between 12:00 P.M. and 7:00 P.M. We strongly suggest that presenters scheduled for Monday, 22 February use the pre-submission option that will be available early January. If your presentation is scheduled for Monday, and you do not arrive in New Orleans until late Sunday or Monday, please check-in to the Speaker Ready Room as soon as possible before the start of your session.

When reviewing your presentation in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation at this time. When you are finished reviewing your presentation and verifying it is ready, the audiovisual staff will queue your presentation.

The file will then be transferred to the computer network at the Ocean Sciences Meeting. When the presentation is to be given, the file will be loaded on the computer in the oral session room. Once the presentation has started, the speaker will control the program using a computer mouse. At the end of the meeting, all files will be destroyed.

Laptop Support

In order to support presenters who want to review and modify their presentations while at the Ocean Sciences Meeting, there will be support for file transfers. If you plan to do this, bring a backup of the presentation to the Speaker Ready Room on alternate media, including CD-ROM, DVD, or USB storage device, in case there is a problem transferring the file from the laptop. The audiovisual personnel will attempt to transfer the file from a laptop to the network. This procedure may include connecting a flash drive or external hard disk to the laptop, or configuring a network card. If you have a network card, bring it with you. Plan extra time in order to be certain the files can be transferred. Please make sure you have all power, video, and networking adapters.

Important Reminder: Personal laptops CANNOT be used in meeting rooms while giving your oral presentation. You must upload your visuals from the Speaker Ready Room. Speaker Ready Room personnel are not responsible for your devices (i.e., memory cards, disks, laptops, etc.)

Security

  • You will be required to provide identification in order to submit your presentation and also to access it in the Speaker Ready Room; presentation media is returned to the speaker
  • USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers
  • Cameras and video equipment are not permitted in the Speaker Ready Room

  Presentation Tips

  • Be considerate of other speakers and the audience by staying within your allotted time. The individual presentation time includes 5 minutes for discussion and changeover to the next speaker Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion.
  • Please discuss the material as reported in your submitted abstract.
  • Prepare your presentation in advance so that your ideas are logically organized and your points are clear.
  • Take time to rehearse your presentation. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences.
  • Use the microphone and speak toward the audience. Note: when the microphone is clipped to your lapel, it is difficult for the audience to hear if you turn your head away, so please have copies of your presentation at the podium.

Special Requirements

If you have special needs (i.e., ramp access to the riser or a modified lectern height), please contact AGU staff  as soon as possible.

If you have questions, contact the AGU Meetings Department at abstracts@agu.org.