Submission Review Process
The Program Committee will review all session proposals in May-June 2017. The evaluation process may include decisions to merge proposals and to avoid duplicate sessions on similar topics. The Program Committee will notify Session Chairs if sessions need to be merged or descriptions revised. Session Chairs will receive an email regarding the status of their proposal in early July 2017.
During the abstract submission period, 12 July – 6 September 2017, Session Chairs should promote their session to potential authors and monitor the abstracts being submitted to their session. An online ‘Abstract Viewer’ will be available during this time. After the scheduling phase in early October (see scheduling information below), abstracts will no longer be available for viewing until the program is finalized by the Program Committee in early November.
Invited Authors (Poster Presentation Only)
In order to encourage presentation by poster, there will be no “invited” oral presentations, however, poster session Chairs may designate one invited poster presentation per session and invite the author to submit via an online invitation tool beginning in July.
Monitoring Abstract Submissions to Sessions
If your session has been accepted, please make sure that during and immediately after the abstract submission deadline you are monitoring the abstracts that have been submitted to your session. Specifically look for abstracts that are not topically relevant to your session or if you think an abstract was submitted to your session by mistake. Please alert AGU staff if you think there is such an abstract in your session.
There are two types of presentations held during the Ocean Sciences Meeting–oral and poster. After sessions are accepted and after the abstract submission deadline, the Program Committee is responsible for the allocation of oral and poster presentation slots across the program. A session can consist of one or more sub-sessions, some oral, some poster, all scheduled at different times.
- Poster Sessions/Sub-sessions: Posters will be displayed for the entire week of the meeting to maximize viewing opportunities. However, they will only be scheduled for one two-hour time slot on one day of the meeting. Posters presenters are also encouraged to submit an online ePoster (electronic version) in addition to presenting at the meeting.
- Oral Presentations: Oral sub-sessions will receive 2-hour time slots.
Session Allocation and Scheduling
Session Chairs will receive communications regarding whether a session is poster, oral or both by the Program Committee in late September. Sessions may be merged after the abstract submission deadline at the discretion of the Program Committee. Session Chairs will have approximately one week, 26 September 2017 to 3 October 2017, to review and schedule the abstracts within the oral and/or poster sessions they have been allocated. Detailed scheduling instructions will be provided.
Student Presentation Evaluations
Session Chairs will be responsible for coordinating the evaluation of student papers, both oral and poster, presented in their session. Information will be distributed as the meeting approaches showing how to carry out this responsibility.
In early November 2017, abstract acceptance notices will be distributed electronically and the final scientific program will be available online.