GENERAL

Where is the 2018 Ocean Sciences Meeting being held?
The Ocean Sciences Meeting will be held at the Oregon Convention Center, located at 777 NE Martin Luther King Jr. Boulevard, Portland, Oregon, 97232.

What are the dates for the 2018 Ocean Sciences Meeting?
The meeting dates are 11-16 February 2018.

What is the expected meeting attendance?
Nearly 4,000 attendees are expected!

Do I have to be an AGU, ASLO, or TOS member to attend?
No, but the registration rates are reduced for AGU, ASLO, and TOS members. Visit the Society Membership page to join or renew your membership for AGU, ASLO, and/or TOS.

Will childcare be provided?
Yes, childcare will be provided during the week of the meeting. Registration details will be posted in fall 2017.

Can I take photographs, video, or record oral and poster sessions at the Ocean Sciences Meeting?
Attendees may be photographed for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

Can I smoke inside of the convention center?
No. The center is a smoke-free environment; the organizers also discourage the use of e-cigarettes for the convenience of all attendees.

SCIENTIFIC PROGRAM

SESSION PROPOSALS

How do I submit a session proposal or tutorial?
The online session proposal tool is now closed. The deadline was 3 May 2017.

What is the review process for session proposals and tutorials?
The Program Committee will review all submissions and make final decision on the schedule.

ABSTRACT SUBMISSION

How do I submit an abstract?
The abstract submission site is now closed.

Do I need to be a member in order to submit an abstract?
No, submitters do not need to be AGU, ASLO, or TOS members in order to submit an abstract, but were encouraged to be members. Visit the Society Membership page to join or renew your membership for AGU, ASLO, and/or TOS.

Am I automatically registered for the Ocean Sciences by submitting an abstract?
No. All attendees must register and pay to attend the meeting; this includes invited poster authors.

When will I receive confirmation of my letter of notification regarding my abstract submission?
Authors will receive letters of notification in November 2017.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.

KNOW BEFORE YOU GO

What size is my poster board?
The size of posters should be not more than 45″ x 45″ (3.75 feet by 3.75 feet) to allow two (2) presenters to utilize one side of the posterboard. Size requirements must be strictly adhered to so posters fit within the space as assigned. If your poster exceeds these specifications, it may be subject to removal.

Can I make changes to my abstract (co-authors, titles, etc.)?
Changes to abstracts can only be made up until the submission deadline, which is 6 September 2017 at 11:59 EDT, which is now passed.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper, in the abstract submission tool. When you decline your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. The deadline to withdraw abstracts will be posted as information is finalized.

How do I access letters of invitation?
All presenting authors will receive a letter of invitation the week following the abstract submission deadline.

How do I access receipts?
Receipts can be accessed in your User Portal by logging into the abstract submission site.

I am chairing a session. What are my responsibilities?
Session chairs are responsible for promoting and scheduling their sessions; detailed information can be found in the chair guidelines.

TECHNOLOGY

Will you offer a mobile app for this meeting?
Yes, the 2018 mobile app will be available for both iPhone and Android devices.

TOWN HALLS AND EVENTS

How can I submit a Town Hall proposal?
Town Hall submissions will be accepted via the online abstract tool. Details are available here.

HOTEL AND TRAVEL

How do I request a letter of invitation for my visa application?
If you submit an abstract to the Ocean Sciences Meeting, you will receive a letter of invitation via the abstract submission tool.

When can I reserve my hotel room?
The housing module will be available in late September 2017.

Will AGU charge my credit card to guarantee my reservation?
Your credit card will not be charged. However, your hotel may charge a deposit of one night’s room and tax as early as 3 weeks prior to the Ocean Sciences Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.

What is the closest airport?
Portland International Airport is the closest airport to downtown Portland, the central location for both the convention center and the Ocean Sciences Meeting hotels.

What is the weather like in Portland during the Ocean Sciences Meeting?
Portland weather averages a daily maximum temperature for February that’s between 49 and 54 degrees Fahrenheit (9 to 12 degrees Celsius). The minimum temperature usually falls between 34 °F and 39 °F (1 °C to 4 °C). The days at Portland warm steadily during February.

Will discounts be offered for air travel to Portland?
Details about travel discounts will be posted in summer 2017.

REGISTRATION

How do I register for the Ocean Sciences Meeting?
Details about how to register online will be posted in late September 2017.

What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, General Sessions, exhibits, Town Hall meetings, daily refreshments, and nonticketed social events.

How do I purchase tickets to special events?
Tickets can be purchased via the online registration module, which will open in late September 2017.

May I bring a guest?
Registered attendees may purchase Guest Passes. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science-related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall and the Icebreaker. Guests are required to purchase tickets to social events at the advertised guest rates.

Is there a registration process for childcare?

Registration for childcare will be available online in summer 2017.

Please email any questions not addressed in the FAQs.